It’s not unusual for businesses to acquire and store large quantities of printed material, especially for compliance and historical reasons. As anyone working with paper archives will testify, storage and access are ongoing problems and can take up entire rooms and many staff hours. Plus accessing this information can be painful and sometimes fruitless tasks, often taking hours to complete. This is before you concern yourself with the issues of security and fire risk – we all know paper burns well and cannot be repaired.
The problem of physical storage can be addressed through document scanning – converting the original paper-based file into a digital copy. Where entire rooms’ worth of paper can be reduced onto a single hard drive. Usually in the form of PDF or an image format such as JPEG.